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Your steps may vary from here, depending on the location where you are storing it. Now you just need a place to store this file.

The file will appear on your Desktop, or whichever save location you selected in the previous step.Be sure that Outlook is saving this as an “ ics” or iCalendar Format. Save to your desktop (or somewhere easy to find).D ouble click on the newly created meeting in your calendar to open it back up.Save the event in an iCalendar Format On Outlook for Windows/PC Even though you have no recipients, you can click Send on this invitation this will save it to your calendar without attendees.Ģ.

Add any comments that you would like them to see, including Zoom links. Because you have selected Meeting, rather than appointment, this event will automatically adjust to the end user’s time zone. Select the time and date as you would like it to appear on someone else’s calendar.Be sure you select New Meeting, not appointment. Start by creating a New Meeting in your Outlook Calendar.The steps lined out below will cover how to accomplish this with Outlook Desktop Applications. This file can be opened by others and be used to communicate scheduling information to a wide variety of calendar types including Outlook, Google Calendar, Apple Calendar, Yahoo Calendar, and many others. iCalendar is also a media file type that can transmit information about events like date, time, and location. The word “iCalendar” might remind you of an application made by Apple, but this is actually something different. Let’s explore how these work.īut first, thank you to my friend Carolyn for inspiring this Byte with this excellent question. Perhaps you want to post a series of links on a conference webpage so attendees can easily sign up for sessions, or maybe you just enjoy the ease of emailing links to a large recipient list rather than sending individual invitations.

The idea behind these special files/links is to create a seamless experience for your end users to add an event to their calendar by simply clicking on a link. With growing numbers of virtual conferences last year, there is little wonder that iCalendar links are more popular than ever.